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My Coach Ray

My Coach Ray

Privacy Policy

Effective Date: July 13, 2026

My Coach Ray, LLC and Raymond Ciafardini, Jr. ("we," "us," or "our") value your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you engage with our services. This includes 1:1 coaching, breakthrough sessions, hypnosis, assessments, events, email correspondence, community participation, and other related support.

1. Information We Collect

We may collect the following types of information:

Personal Information

  • Name, email address, phone number, and mailing address
  • General demographic or professional details

Service-Related Information

  • Coaching check-ins, intake forms, progress notes
  • Session recordings, messages, or communications via Circle or similar platforms

Technical Information

  • IP addresses, device types, and browsing behavior from website use

Payment Information

  • Processed securely through trusted third-party platforms (e.g., Stripe)

2. How We Use Your Information

We use your information to:

  • Provide coaching, hypnosis, and personal development services
  • Deliver personalized feedback, resources, and ongoing support
  • Schedule sessions, send reminders, and manage your program experience
  • Generate summaries, templates, or notes using AI tools
  • Improve the quality of our services
  • Respond to inquiries and communicate updates
  • Comply with legal obligations and maintain business records

3. Third-Party Services

We work with trusted third-party providers to help deliver and enhance our services. These may include platforms for:

  • Payment processing
  • Scheduling and communication
  • Data storage and file management
  • AI-assisted tools for content generation, transcription, or summaries

4. Recordings & Use of AI Tools

Certain calls—including coaching sessions, discovery calls, group classes, or events—may be recorded (audio and/or video) to support your experience, improve service delivery, and may be used for promotional purposes. Recordings may be processed using AI tools to generate session summaries, insights, personalized resources, or promotional content (such as testimonials or program highlights).

By participating, you consent to being recorded and to the potential use of your likeness, voice, or image in educational or promotional materials. You waive all rights to compensation or royalties related to the use of these recordings.

Recordings may be shared within My Coach Ray, LLC programs and communities or used publicly, as determined by Raymond Ciafardini, Jr. If participating in group settings, please be aware that your voice, likeness, or comments may be visible to other participants. Use discretion when sharing personal information in group environments.

You agree not to record, distribute, or share any part of the session content without written permission.

All session content, materials, recordings, and AI-generated outputs remain the intellectual property of My Coach Ray, LLC. By participating, you waive any claims of ownership over such materials, including any recordings in which your likeness, voice, or comments may appear.

5. Data Protection

We use industry-standard safeguards, including secure platforms for email, files, and communication. Two-factor authentication (2FA) is used on select systems to enhance security where applicable.

Despite these efforts, no system can guarantee absolute security.

6. Cookies and Tracking

Our website may use cookies or similar technologies to improve your experience and monitor performance. You may disable cookies in your browser settings if you prefer, though some features may be affected.

7. Managing Your Information

If you would like to view, update, or request deletion of your personal information, please email Ray@MyCoachRay.com. We will do our best to honor your request, except where retention is required by law or legitimate business need (e.g., financial records).

8. Data Retention

We retain personal information as long as necessary to:

  • Support your participation in services
  • Fulfill business and legal obligations
  • Maintain accurate records

Coaching-related records (e.g., intake forms, summaries, session notes) may be retained for internal use to track progress and provide consistent service.

9. Changes to This Policy

This Privacy Policy may be updated from time to time. Revisions will be posted on this page with the new effective date. Continued use of our services indicates your agreement to any updates.

10. Contact Information

If you have questions about these policies, please contact:
Raymond Ciafardini, Jr.
Ray@MyCoachRay.com

By engaging with our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.